Time Management Checklist for Super Busy Entrepreneurs

Anyone who has started their own business or who has been running their business for years; will agree on one thing – managing time effectively is pivotal to success or making money sooner. It is as simple as that, it directly influences your results in business.

If you have just started, it goes without saying that you are most likely juggling several balls at once. Helping hands are few, so you are forced to do everything and be everything, the accountant, the marketer and the visionary, etc. You work like a ‘one man army’, it leaves you out of breath and often overwhelmed.

There are only a certain amount of hours a day and you need to optimize how you spend those hours, because time is certainly money. If you are able to chalk out a time management strategy, your productivity will increase tremendously and so will your results.

Developing time management skills and finding ways to really leverage your time, is often pushed down the list of our priorities due to pressing operational demands. If you don’t have time to create a strategy, here are 5 simple ways that you can improve your time management skills and your results.

1. Be specific about goals and how to achieve them

Always align your actions with your goals. This might sound obvious, but are you doing it? There are two parts to this tip… first you need to have clear goals that you are working towards; with deadlines. How much money do you want to make by a certain time for example.

Secondly, you need to be clear on what you should be doing every day that will lead to the achievement of your bigger goals. Don’t aimlessly take action based on what you ‘think you should’ be doing. Your goals and actions need to be connected; otherwise you will find that you work on tasks that give you a sense of accomplishment, but no real results. It all starts with creating your roadmap to success.

2. Organize yourself

Implement whatever type of system will work best for you, but you need to have some sort of structure to be organized. Getting organized is about having an organized mind, and a system which supports you to do things more effectively and efficiently. There are many time management tools that ironically, unless used properly, are actually counterproductive. So don’t be put off if what you have tried doesn’t work, it most likely doesn’t work because you have not been shown how to make it work.

3. Know where you need to improve

Nobody is perfect, while you are good at some things, you could be weak at some others. Of course we all have our blind spots, but the real question is, are you open to identifying them? There is no point in learning new time management skills, if you haven’t mastered the skills you have now. Identify your time thieves, what are you doing that is undermining your results? Be honest with yourself and focus on correcting one thing at a time. You know if you don’t manage your email well or if you procrastinate every day, now you need to do something about it.

4. Develop your awareness skills

Time management is not only related to planning, prioritizing, delegating, etc. In fact, most of your struggles to manage your time come from you, and how you are thinking. Developing awareness at times when you don’t feel like doing something, or when you fear something or resist something, will help you to manage your time better.

Why? Let’s say that you are procrastinating with certain tasks. You might be procrastinating because you aren’t actually motivated to do that task, or you aren’t actually clear on why you are doing it. Either way, unless you take time to become aware of the reasons you are behaving the way you are, you won’t be able to fix the root, the cause of the problem. Until you fix the root of the problem, you will continue to experience it and your business will suffer as a result.

5. Stay focused

Even if you have your sights set on your goals, you might find it difficult to stay focused. Just before you begin the task at hand, make it easier for yourself to stay focused. Remove distractions around you, prevent interruptions and commit to completing the task before starting something else. It is when we start and stop, when we change our focus or we give into other stimulus, that we really waste the most time. There are many ways in which you can boost your focus, go for it!

Starting a business isn’t easy, but well worth it. Don’t waste time doing things ineffectively, when the effort required to master your time, will support you in mastering your success. Often, it is not time that is lacking, but time management skills – Kirstin O’Donovan

To Your Success!

Characteristics of Successful Business Owners

Leadership, goals, priorities, dedication. Words such as these come to mind when thinking of the characteristics of successful business owners. In fact, success is not a science, it’s not a formula, and it’s certainly not easy to achieve. Some successful business owners may even contribute their success to luck. But when it comes to success, there seem to be particular characteristics that almost all successful business owners and entrepreneurs hold.

1. Set Challenging Yet Attainable Goals
Dream big, right? Well yes, but not too big. According to an article published on Businessmanagement.com, “It’s better to set attainable goals, don’t aim too high or too low. Setting overly lofty goals, can leave you overwhelmed and frustrated. Overly humble goals can leave you bored and uninspired. The key: finding something that’s just out of reach” Aside from creating attainable and challenging goals, successful business owners are sure to ask themselves, “Does this goal help the present reality?” By asking yourself this question, you can be sure to weed out goals that you don’t benefit from in the near future anyway.

2. Listen to Customers
While it’s difficult to please everyone that you do business with, successful business owners never forget that their customers are the blood of their business, and without them, they wouldn’t exist. Customers provide valuable information about the products and services they receive from you. After all, a customer’s voice and word of mouth is often more powerful than your own. The bottom line is this: Without customers, eventually there would be no company.

3. Never Stop Learning
Think of the most successful companies in the past few years: Apple, Target, and IBM. These companies have remained successful because they never stop learning about the latest trends in their industries. They provide their customers with exactly what they want and need. Staying up to date with the latest trends while remaining educated on the direction of your industry allows you to have a competitive advantage over the rest. Be sure that you subscribe to business journals published for your particular trade. Read the newspaper to find local events you may want to attend or sponsor to get your name out. Successful business owners never stop learning.

4. Diligence
Benjamin Franklin once said, “Diligence is the mother of good luck.” While those who contribute their success to the power of luck may disagree with this, diligence is a characteristic that is required no matter what kind of business you operate. Obviously, characteristics of successful business owners vary, but almost all of them have an idea, goal, or vision that they’ve nurtured from the beginning.

Can These Four Secrets and Six Tips Help Successful Business Women Get the Results They Want?

Ask all of the successful business women that you know and most if not all will talk about how mentors have them in various stages of their lives and careers. Most leaders never could have achieved the results they have without the support, interest and feedback of trusted advisers, mentors. But what happens for successful business women if they could use the help and support of mentors, but don’t have any?

The ideal scenario should always be to have a group of mentors or others who you can count on for honest feedback and support before you actually could use them. It’s often very isolating for successful business women so the support of a trusted adviser can help them avoid making costly and bad decisions. Obviously you need to start out by analyzing where you need mentors and how they can help you. Once that is done, how can successful business women go about finding one?

Secret 1 involves determining what attributes, attributes and other characteristics of mentors would be most helpful to you. Write down the five attributes that you want your mentor to possess. Analyze what combinations would be most helpful to you. This could vary if you are looking for help with your career, a challenging business task or dealing with tough customers.

Secret 2 is to ask who your mentors could be. Potential candidates could be your friends, colleagues, family members, superiors or others. We would not suggest you just go out and ask them to be your mentor but that you first meet them and discuss some of your goals and challenges. Successful business women should realize Both mentors and mentees need to feel comfortable with the conversation so the required level of trust can be established. This is hard to force so don’t try too.

Secret 3 for those who you select as potential mentors is it important to ask for their permission to contact them on a regular basis. Perhaps you could say something to the effect of “Thank you for your time. I really appreciate it. Would you mind if I contacted you on a regular basis to get your feedback and advice.” This clarity is critical for successful business women to develop an effective relationship.

Secret 4 – Once you have your mentor, the next step is to actively work to establish a strong and effective mentoring relationship. For most successful business women it does not happen right away but will require ongoing planning and work.

There are several tips to making this happen:

Tip 1 – Always be clear about what you want or need to learn – you completed this self-assessment during your initial self-assessment activities so you should be able to elaborate on your need for a mentor

Tip 2Take several sessions for the mentor to learn about you as well as to understand what you want or need from them – They will need time to absorb the issues, concerns and challenges so they can determine the best way to help

Tip 3always be active and honest. While trust may take some time to develop, over time it is the most critical element to an effective mentoring relationship.

Tip 4be a good and effective listener. Failure to understand and incorporate the discussions with your mentor can be frustrating and de-motivating to both of you

Tip 5show initiatives and be proactive. You can’t sit back and wait for them to reach out to you. You must show in your actions that you are grateful for their support

Tip 6 – be ready for the challenge – this is common to many mentoring relationships because tough love is required to make it effective. You may not want to hear certain things but need to in order to be successful. Rather than get defensive or withdraw, successful business women use this advice to propel themselves to greater success.

Finding a good mentor is never easy but it is absolutely vital to the success of successful business women. The very best have many mentors throughout their careers who provide the support, perspective and feedback to help them make better decisions and avoid costly mistakes.

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